Company Secretary Job | Offline Vacancy

Company Secretary – India Finalsite is hiring an experienced Company Secretary for a fully remote, full-time opportunity based in India. Join a globa

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REMOTE JOB FULL-TIME

Company Secretary – India

Finalsite is hiring an experienced Company Secretary for a fully remote, full-time opportunity based in India.

Join a global education technology company and take responsibility for India corporate secretarial, statutory compliance and governance activities while collaborating with international Legal, Finance, HR and Payroll teams.

Company Finalsite

Job Title Company Secretary

Location Remote – India

Employment Type Full-time

Experience 4–6 Years Post-Qualification

Qualification Qualified CS – ACS/FCS

Work Hours 11:30 AM – 8:30 PM IST

Core Hours 6:30 PM – 8:30 PM IST

Interested in This Opportunity?

Qualified candidates can apply online for the Company Secretary position at Finalsite.

Apply Now →

About Finalsite

Finalsite is a global education technology company providing website, communications, enrollment and marketing solutions to schools and school districts worldwide.

The company's platform is used by more than 7,000 schools and school districts in 119 countries. Finalsite's products and services help educational institutions connect with their communities, recruit students and staff, manage enrollment, raise funds and address complex requirements involving data privacy, accessibility, hosting and security.

Finalsite offers a broad range of technology and professional services, including website design, content management, mass communications, enrollment management, inbound marketing, data integration, training, support and marketing consulting.

The company is headquartered in Glastonbury, Connecticut, USA, and has a distributed workforce across the United States, Europe, South America and Asia.

About the Company Secretary Position

Finalsite is seeking an experienced Company Secretary to lead the statutory and corporate compliance requirements for its India entity.

The successful candidate will also support Finalsite's global HR, Finance, Payroll and Legal teams by coordinating international compliance activities with external advisors and vendors.

This position will act as an important coordination point for India statutory compliance as well as selected global compliance and tax-related activities. The role requires strong attention to detail, excellent organization and the ability to communicate effectively with both Indian and international stakeholders.

Key Responsibilities

1. India Corporate Secretarial Compliance

• Ensure compliance with the Companies Act, 2013 and other applicable corporate laws.
• Manage MCA and ROC filings and maintain required corporate records.
• Maintain statutory registers and annual return documentation.
• Monitor statutory deadlines and ensure timely completion of compliance requirements.
• Identify upcoming corporate compliance requirements and proactively plan for their completion.
• Track filing deadlines to minimize the risk of delays, penalties or non-compliance.
• Maintain accurate and up-to-date corporate secretarial records.

2. Board & Shareholder Meetings

• Prepare notices and agendas for Board and Shareholder meetings.
• Prepare meeting notes, scripts, minutes, resolutions and supporting documentation.
• Identify statutory timelines applicable to Board and Shareholder meetings.
• Ensure meetings are held in accordance with applicable statutory requirements.
• Coordinate documentation before, during and after meetings.
• Ensure required approvals and signatures are obtained within appropriate timelines.

3. Director Appointments & Corporate Documentation

• Coordinate communications with directors concerning statutory and corporate matters.
• Distribute notices and follow up for signatures and required responses.
• Coordinate circular resolutions and other director documentation.
• Assist with director appointments, resignations and changes in designation.
• Ensure relevant consent and disclosure documents are collected and properly executed.
• Coordinate documents such as DIR-2, MBP-1 and DIR-8 where applicable.

4. MCA / ROC Filings

• Handle statutory filings required by the Ministry of Corporate Affairs (MCA).
• Coordinate applicable filings with the Registrar of Companies (ROC).
• Ensure filings are completed accurately and within prescribed deadlines.
• Maintain appropriate supporting documentation for statutory submissions.
• Proactively monitor filing calendars and compliance schedules.

5. External Advisors & Global Stakeholders

• Coordinate with auditors, legal counsel, external Company Secretaries and consultants.
• Work closely with global HR, Finance, Payroll and Legal teams.
• Coordinate international compliance matters with external advisors and vendors.
• Communicate effectively with global stakeholders and senior leadership.
• Support cross-functional compliance projects as required.

6. Legal & Administrative Support

• Provide general administrative and operational support to the Legal team.
• Assist with corporate documentation and compliance-related projects.
• Manage multiple priorities while maintaining accuracy and attention to detail.
• Support the organization in maintaining strong corporate governance practices.

Required Qualifications

• Qualified Company Secretary (CS).
• Associate or Fellow Member of the Institute of Company Secretaries of India (ICSI).
• Valid ICSI Membership Number with ACS/FCS status.
• 4–6 years of relevant post-qualification experience.
• Strong knowledge of the Companies Act, 2013.
• Strong practical knowledge of MCA/ROC filings and statutory compliance.
• Good understanding of corporate governance requirements.
• Experience coordinating with auditors, legal firms and professional consultants.
• Excellent verbal and written communication skills.
• Ability to work effectively with international stakeholders.
• Strong organizational and stakeholder-management skills.
• Strong problem-solving and prioritization abilities.
• Proficiency in Microsoft Office and Google Workspace.
• Experience working with multinational organizations is desirable.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Work Schedule & Remote Working

Remote, India | Full-time Employment

Finalsite offers a fully remote working arrangement for this role. Candidates should be comfortable working within the company's established collaboration hours.

Working Hours: 11:30 AM – 8:30 PM IST
Core Collaboration Hours: 6:30 PM – 8:30 PM IST

Because Finalsite operates globally, the ability to collaborate effectively with colleagues and stakeholders across different time zones is an important part of the position.

India Residency Requirement

The position is available to permanent residents of India only.

Although Finalsite provides 100% remote employment opportunities, current residency and continued residency within India are required to obtain and retain employment in this position.

Ideal Candidate Profile

The ideal candidate will be a qualified Company Secretary with substantial post-qualification experience in corporate secretarial and statutory compliance functions.

Candidates should be comfortable managing MCA/ROC filings, statutory registers, Board and Shareholder meeting documentation, director-related compliance and corporate governance matters.

Experience working with multinational organizations can be particularly valuable because this position involves regular interaction with international teams, external advisors and senior stakeholders.

Key Skills

Skill Area	Required Expertise
Corporate Secretarial	Companies Act, statutory registers, Board and Shareholder matters
MCA / ROC	Statutory filings, compliance calendars and corporate records
Corporate Governance	Board processes, resolutions and governance documentation
Stakeholder Management	Directors, auditors, legal advisors and global teams
Communication	Strong written and verbal English communication
Technology	Microsoft Office and Google Workspace
International Exposure	Experience working with multinational organizations preferred

Equal Opportunity & Accessibility

Finalsite states that it is committed to equal employment opportunities and an inclusive workplace. The company considers qualified applicants without regard to protected characteristics under applicable law.

Finalsite also states that qualified individuals with disabilities or special needs can request reasonable accommodation during the employment process.

Important Recruitment & Fraud Prevention Notice

Candidates should remain alert to fraudulent recruitment communications. Finalsite advises applicants to verify that recruitment-related email correspondence originates from an official finalsite.com email address.

Where possible, candidates should apply through Finalsite's official careers channel and verify the legitimacy of any job offer before sharing sensitive information.

Never pay money to a recruiter or employer as a condition of receiving a job interview or job offer.

Apply for the Company Secretary Position

If you meet the qualifications and are interested in this remote opportunity, submit your application through the job listing.

Apply Now →

Job Summary

Job Details	Information
Position	Company Secretary
Employer	Finalsite
Location	Remote – India
Employment Type	Full-time
Experience	4–6 years post-qualification
Professional Qualification	Qualified CS, ACS/FCS, valid ICSI Membership Number
Working Hours	11:30 AM – 8:30 PM IST
Core Hours	6:30 PM – 8:30 PM IST
Residency	Permanent residents of India only

Disclaimer: This job post is prepared from the job information provided for Finalsite's Company Secretary position. Candidates should verify the current availability, application requirements and other details on the original job listing before applying.

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