Company Secretary – Finalsite | Remote Job Opportunity

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Remote Job Opportunity

Company Secretary – Finalsite

Full-Time • Remote, India • 4–6 Years Post-Qualification Experience

Company

Finalsite

Position

Company Secretary

Job Type

Full-Time

Location

Remote, India

Experience

4–6 Years

Professional Qualification

Qualified CS / ACS / FCS

About Finalsite

Finalsite is a website, communications, enrollment and marketing platform serving more than 7,000 schools and school districts in 119 countries.

The company provides solutions that help schools connect and engage with their communities, recruit students and staff, and fundraise while addressing requirements related to data privacy, accessibility, hosting and security.

Finalsite's products and services include website designs, content management systems, mass communications tools, enrollment management, inbound marketing, data integration, training, support and marketing consulting. The company is headquartered in Glastonbury, Connecticut, USA, with employees working remotely across the U.S., Europe, South America and Asia.

Finalsite Vision

“To build innovative solutions that elevate school engagement.”

Location & Working Hours

This is a 100% remote, full-time employment opportunity for candidates in India.

To support collaboration across Finalsite's global teams, employees are expected to be comfortable working during the following hours:

Working Hours: 11:30 AM – 8:30 PM IST
Core Hours: 6:30 PM – 8:30 PM IST

Role Summary

Finalsite is seeking an experienced Company Secretary to lead the statutory and corporate compliance requirements for its India entity.

The role will also support global HR, Finance, Payroll and Legal teams by coordinating international compliance activities with external advisors and vendors. The Company Secretary will serve as a central point of coordination for global compliance and tax-related matters while ensuring timely statutory compliance in India.

Key Responsibilities

India Corporate Secretarial

• Ensure compliance with the Companies Act, 2013 and other applicable corporate laws.
• Manage all MCA/ROC filings, statutory registers, annual returns and corporate records.
• Prepare Board and Shareholder meeting notices, agendas, minutes and resolutions.
• Coordinate with auditors, legal counsel and external Company Secretaries.
• Monitor statutory deadlines and ensure timely compliance.
• Identify timelines and deadlines for Board and Shareholder meetings and ensure that meetings are conducted in compliance with statutory requirements.
• Prepare Board meeting materials, including notices, agendas, notes, Board meeting scripts, minutes and supporting documentation where applicable.
• Manage communications with directors, including distribution of notices and timely follow-up for signatures on circular resolutions, replies and other documents.
• Assist with director appointments, resignations and changes in designation, including collection and execution of required consent forms such as DIR-2, MBP-1 and DIR-8.
• Handle statutory filings required by the Ministry of Corporate Affairs (MCA) or local authorities, with a focus on 100% on-time submission.
• Maintain and update statutory registers and records as required under the Companies Act.
• Proactively track and manage compliance timelines for corporate filings to prevent penalties.
• Provide general support to the Legal team on administrative and operational matters.

Qualifications

Professional Qualification

Qualified Company Secretary (CS) and an Associate/Fellow Member of the Institute of Company Secretaries of India (ICSI) with a valid ACS/FCS Membership Number.

Experience

4–6 years of relevant post-qualification experience in corporate secretarial and statutory compliance.

Legal Knowledge

Strong knowledge of the Companies Act, 2013, MCA/ROC filings and corporate governance.

Stakeholder Coordination

Experience coordinating with external auditors, legal firms and consultants.

Communication

Excellent verbal and written communication skills with the ability to work effectively with global stakeholders, external advisors and senior leadership.

Organization & Problem Solving

Strong organizational, stakeholder management and problem-solving skills.

Software Skills

Proficiency in Microsoft Office and Google Workspace.

Global Experience

Experience working with multinational organizations and managing multiple priorities in a fast-paced environment.

Residency Requirement

Although Finalsite offers fully remote employment opportunities, this opportunity is limited to permanent residents of India. Current residency, as well as continued residency within India, is required to obtain and retain employment with Finalsite.

Equal Employment Opportunity

Finalsite states that it is an equal opportunity workplace and an affirmative action employer committed to equal employment opportunities.

The company states that employment opportunities are available regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status, consistent with applicable legal requirements.

Finalsite also states that qualified applicants are considered regardless of criminal histories, consistent with legal requirements.

Accessibility & Accommodation

Finalsite is committed to the full inclusion of qualified individuals. Candidates with a disability or special need requiring accommodation can contact Finalsite's People Operations Team.

Important: Beware of Recruitment Fraud

Finalsite advises candidates to verify that their job offer is legitimate and take precautions against recruitment fraud.

• Ask your recruiter for a phone call or another form of verbal communication.
• Ensure email correspondence comes from a legitimate finalsite.com email address.
• Where possible, apply through Finalsite's official careers website.

Apply for Company Secretary Role

If you meet the CS qualification and experience requirements and are interested in a fully remote role with a global organization, you can review the job listing and apply online.

VIEW JOB & APPLY

Job Summary

Particular	Details
Company	Finalsite
Position	Company Secretary
Employment Type	Full-Time
Location	Remote, India
Experience	4–6 Years Post-Qualification
Qualification	Qualified CS, ACS/FCS with valid ICSI Membership Number
Working Hours	11:30 AM – 8:30 PM IST
Core Hours	6:30 PM – 8:30 PM IST
Primary Focus	Corporate Secretarial & Statutory Compliance
Residency	Permanent residents of India
Application	Indeed Job Listing

Application Tip: Since this is a corporate secretarial role requiring a valid ACS/FCS membership and 4–6 years of relevant post-qualification experience, candidates should ensure their CV clearly highlights their Companies Act, MCA/ROC, corporate governance, statutory compliance and multinational organization experience.